AMERICOVER 2011

CALL FOR VOLUNTEERS

Each year our Society depends on support from members who volunteer to help at AMERICOVER. This year our request includes additional jobs that have to be completed before our convention starts. Look at the two groups of listings below and decide if you can devote a few hours of your time to help, either before or during AMERICOVER 2011. Volunteers are not required to help all day at the show. Some of the jobs can be done in two hour shifts.

If you would like to donate your time to helping AMERICOVER 2011 become a success contact Norman Elrod at nelrod@blomand.net or mail a note telling which activity you can help with plus the dates and times you can work, to Norman Elrod, 641 Dogwood Trail, McMinnville, Tennessee 37110-3015.

Volunteer for any of the following:

Pre-convention activities:

  • Design, print, and service 40 cacheted event covers for the Thursday pre-show excursion (Indiana Speedway Museum and the Achgill Cookout)
  • Design, print, and service 90 cacheted event covers for the President’s Banquet and Cachetmakers Awards
  • Design, print, and service 40 cacheted event covers for the Sunday post-show excursion (Beef ‘n’ Boards Dinner Theater)

Activities at AMERICOVER 2011
  • Society Registration/Information Table
  • Exhibit Mounting / Dismounting
  • Dealer Check-In
  • AMERICOVER Bourse Registration / Information Table
  • AFDCS Information / Sales Table
  • Society Youth Activities
  • Seminars and Meetings


PRE-CONVENTION VOLUNTEERS NEEDED


Job: Design, print and service 50 cacheted event covers for AFDCS Thursday Tour

Duties: Using information from the AMERICOVER 2011 Chairman, design and print an event cover in concordance with the Society’s Thursday Tour. Locally service 50 covers that day, August 4th, and give to members of the tour when they return at the end of the trip.

Skills: Ability to produce a cacheted event cover using medium selected by the volunteer. Knowledge about getting event covers hand canceled the same day as the event.



Job: Design, print and service 90 cacheted event covers for the President’s Banquet and Cachetmaker Awards Ceremony

Duties: Using information from the AMERICOVER 2011 Chairman, design and print an event cover in concordance with the Society’s Annual President’s Banquet and Cachetmaker Awards Ceremony. An estimated 90 covers will be needed to be serviced earlier in the day, August 5th, at the show, and given to participants at the Banquet.

Skills: Ability to produce a cacheted event cover using medium selected by the volunteer. Knowledge about getting event covers hand canceled the same day as the event.


Job: Design, print and service 40 cacheted event covers for AFDCS Sunday Post-Show Excursion

Duties: Using information from the AMERICOVER 2011 Chairman, design and print an event cover in concordance with the Society’s Sunday Evening Dinner. An estimated 40 covers will be needed to be serviced earlier in the day, August 7th, at the show, to be given to members attending the dinner when they return at the end of the trip.

Skills: Ability to produce a cacheted event cover using medium selected by the volunteer. Knowledge about getting event covers hand canceled the same day as the event.


VOLUNTEERS NEEDED AT AMERICOVER 2011

Society Registration / Information Table – 2 to 3 people

Duties: Hand out programs, pre-registration packets (containing badges and preprinted event tickets). Give directions to Dealer Bourse, Exhibit Frames, and meeting rooms.

Skills: Enjoy working with the public; Alphabetization

Days needed: Wednesday, Aug. 3, 5:00 p.m. to 7:00 p.m.
Thursday, Aug. 4, 8:00 a.m. to 5:00 p.m.
Friday, Aug. 5, 9:00 a.m. to 5:00 p.m.

NOTE: We are not asking you to work the entire day – you can sign up for two hour intervals.



Exhibit Mounting / Dismounting – 5 to 10 people

Duties: Assist exhibitors in mounting their exhibits and securing frames (two screws in front of frame and two screws in bottom of frame); Mount / Dismount exhibits of individuals not present.

Skills: Securing frames requires bending or kneeling on floor for lower screws. For mounting and dismounting previous experience as an exhibitor or volunteer at other shows is helpful.

Days Needed: Thursday, Aug 4, 5:00 p.m. to 9:00 p.m.
Sunday, Aug. 7, 4:00 p.m. to 6:00 p.m.

NOTE: We are not asking you to work the entire day – you can sign up for two hour intervals.


Dealer Check-in – 2 people

Duties: Record arrival of dealers, hand out programs and additional information for dealers, show dealers location of their booths on a floor plan.

Skills: Read a floor plan, find alphabetized dealer information.

Days Needed: Thursday, Aug. 4, 6:00 to 10:00 p.m.

NOTE: We are not asking you to work the entire day – you can sign up for two hour intervals.


AMERICOVER Bourse Registration / Information Table – 2 people

Duties: Register visitors to show, hand out show programs and buttons, and give directions to Exhibits and Meetings. Answer general questions about the convention.

Skills: Enjoy interaction with people, Ability to work in a busy area, have a general knowledge of AFDCS.

Days Needed: Friday, Aug. 5, 9:00 a.m. to 5:00 p.m.
Saturday, Aug. 6, 9:00 a.m. to 5:00 p.m.
Sunday, Aug. 7, 9:00 a.m. to 4:00 p.m.

NOTE: We are not asking you to work the entire day – you can sign up for two hour intervals.


AFDCS Information / Sales Table

Duties: Provide information to visitors about AMERICOVER 2011 activities, Society literature, AFDCS membership, sell covers and other souvenirs.

Skills: Enjoy interaction with other people, general knowledge about AFDCS,

Days Needed: Friday, Aug. 5, 10:00 a.m. to 5:00 p.m.
Saturday, Aug. 6, 10:00 a.m. to 5:00 p.m.
Sunday, Aug. 7, 10:00 a.m. to 4:00 p.m.

NOTE: We are not asking you to work the entire day – you can sign up for two hour intervals.


Society Youth Activities – 2 people

Duties: Assist youth in prearrange activities, answer basic questions about stamp and FDC collecting as well as cachet making.

Skills: Enjoy interaction with youth, general knowledge of FDC collecting, cachet making, and stamps.

Days Needed: Friday, Aug. 5, 10:00 a.m. to 5:00 p.m.
Saturday, Aug. 6, 10:00 a.m. to 5:00 p.m.
Sunday, Aug. 7, 10:00 a.m. to 4:00 p.m.

NOTE: We are not asking you to work the entire day – you can sign up for two hour intervals.


Seminars and Meetings - 1 person

Duties: Post daily show schedule and signs, insure meeting rooms are set with proper equipment; announce meetings over the public address system, collect attendance reports from speakers at meetings.

Skills: Physical ability to walk between meeting rooms; good public speaking voice.

Days Needed: Friday, Aug. 5, 9:30 a.m. to 5:00 p.m.
Saturday, Aug. 6, 9:30 a.m. to 5:00 p.m.
Sunday, Aug. 7, 9:30 a.m. to 4:00 p.m.

NOTE: We are not asking you to work the entire day – you can sign up for two hour intervals.


Thank you for volunteering!

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